- Advise on structuring of proxy issues, taking into account trends in stockholder activism, majority vote concerns, the potential impact of third-party vote recommendations, and impending limitations on broker non-vote to develop strategies that will help ensure passage of difficult issues.
- Determine important proxy dates and coordinate with annual report production.
- Prepare schedule for production of proxy material and mailing.
- Organize notification of depositories and brokers about record and meeting dates.
- Conduct search of nominee holders.
- Collect data and produce stock performance graph for inclusion in proxy statement.
- Coordinate printing of proxy material.
- Oversee mailing of annual reports and proxy material to stockholders of record, nominees, employee stock and benefit plans, and financial mailing lists.
- Monitor returned proxies and conduct active solicitation if required.
- Reconcile nominee billings with distribution and update distribution list.
